Public Reporting

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ARIZONA APPAREL FOUNDATION

DATE: 2/15/2017

Pursuant to written notice to of the members of the Board of Directors, a monthly meeting of the Board of Directors of Arizona Apparel Foundation was held in Tempe, AZ on February 15, 2017 at 6:00 p.m.

The following persons were present throughout the meeting.

Angela Johnson, Sherri Barry, Jennifer Sultzaberger, Eva Louis, Dustin Hoyman, Marshall Shore and Tracy Martin. There is a Quorum. Jeanne Hankerson was not present.

Angela Johnson presided as Chair of the meeting.

The Chair called the meeting to order at 6:09 p.m.

EVIT/Cinderella Affair Design Contest winner Nicole presented wining design to board and provided a status update. Marshall will handle Press Release.

A general discussion regarding the design scholarship application ensued. The board approved application has been posted online. The process for determining winners was discussed. Winners will be chosen at the March board meeting which will convene one hour earlier at 5pm. Eva will handle Press Release and social media.

A general discussion on the next AAF major fundraising event ensued. Decided to pursue Oct. 21st Halloween Masquerade Ball. Discussed other upcoming events at FABRIC.

Sherri Barry presented a financial update on behalf of Jeanne.

Secretary presented new volunteer software program that has been loaded onto AAF’s site. Issued request for Board members to add qualified service hours.

Notice to board to recruit other board members. Current 8 should be at 9.

The Chair adjourned the meeting at 7:23 p.m.

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ARIZONA APPAREL FOUNDATION

DATE: October 23, 2016

Pursuant to written notice to of the members of the Board of Directors, a special meeting of the Board of Directors of Arizona Apparel Foundation was held in Tempe, AZ on October 16, 2016 at 4:15 p.m.

The following persons were present throughout the meeting.

Angela Johnson, Sherri Barry, Jennifer Sultzaberger and Jeanne Hankerson. This was a Quorum. Nancy Spaulding, Tracy Martin and Eva Louis were not present.

Angela Johnson presided as Chair of the meeting.

The Chair called the meeting to order.

A general discussion ensued regarding hiring Jennifer Swanton as a contract employee (Contract on Shutterfly) to fundraise for the 12.10.16 GO Event.

The Chair called a vote and hiring Jennifer Swanton as a contract employee was unanimously approved.

The Chair adjourned the meeting at 5:10 p.m.

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ARIZONA APPAREL FOUNDATION

DATE: October 17, 2016

Pursuant to written notice to of the members of the Board of Directors, a monthly meeting of the Board of Directors of Arizona Apparel Foundation was held in Tempe, AZ on October 17, 2016.

The following persons were present throughout the meeting.

Angela Johnson, Sherri Barry, Jennifer Sultzaberger and Jeanne Hankerson. Being all of the members of the board except for Evonne Bowling, Tracy Martin, Nancy Spaulding and Eva Louis. There is a NOT a quorum. No items that require a vote will be brought up for discussion.

Angela Johnson presided as Chair of the meeting.

The Chair called the meeting to order at 6:28pm

A general discussion ensued regarding utilizing Jennifer Swanton to help raise funds for the Grand Opening Event for 20% of the “net” funds she raises. The board needs to agree to how Jennifer is representing herself on behalf of the Foundation and all funds are made out AAF and deposited directly into AAF’s account. Jennifer S. asked about the commission rate 10-15%.

The Chair proceeded to start a discussion of the event details from the document “Fashion Show Coordination”.

We need to name the event. #growazfashion was suggested. …opening of the AZ Fashion HQ.

Need to go City of Tempe Special Events to get information on how to handle donated liquor.

Schedule 6:00pm ribbon cutting.

Move Raffle/Silent Auction winner announcement to 9:00pm.

Who will be Emcee. Suggested Tram, Lynn, Nicole and then Robert Black, Carrie Pena. 7:15pm-9:15pm.

Question on if Mayor and Council walk the runway. Angela make jacket out of City T-shirts.

Talked through a few other details. Decided to schedule another meeting to continue to go through details on Monday Oct. 24th.

The meeting adjourned at 7:38pm.

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ARIZONA APPAREL FOUNDATION

Date: Wednesday, September 21, 2016

Location: 132 E. 6th Street, #103, Tempe, AZ 85281

Board: Angela Johnson, Sherri Barry, Jennifer Sultzaberger, Evonne Bowling, Tracey Martin, Nancy Spaulding, Jeanne Hankerson, Ellen Dayan, Eva Louis. The only member not present is Nancy Spaulding. We do have a quorum.

Chair called meeting to order. At 6:10pm

Board unanimously approved minutes last meeting

Chair’s Business provided by Angela Johnson

Introduced new Board Members: Ellen and Eva.

Board Chair, Angela Johnson

Board Secretary, Sherri Barry

Board Treasurer, TBD

Board of Directors: Jennifer Sultzaberger, Evonne Bowling, Tracey Martin, Nancy Spaulding, Jeanne Hankerson, Ellen Dayan, Eva Louis

A general discussion pursued on selecting a new Treasurer. The Chair called a vote and Jeanne Hankerson was unanimously elected by the board

There was a tour of new building. Angela went through the room donation opportunities during the tour.

There was a general discussion on room naming and donations.

The Grand Opening Gala – November 12 – Details were discussed.

Chair asked if the date needed to change because we are competing with 2 other events? Board decided to stick with Nov 12th.

Also discussed other ideas including:

Robert Black as Emcee/need an Emcee.

Create sister cities with Manufacture NY. Can we use them as an example?

Ellen will write an article. She needs the list of organizations that look like us. “Why do I care, how can I support?”

Create an info graphic on everything we do.

Board will work on putting together operating agreement with LLC’s.

Need to find food/drink vendors. Suggestions: Pita jungle, Ra Sushi.

More of an open house format.

Need to arrange for raffle/silent auction.

Need to arrange for tours of the building.

Figure out logistics of taking donations at the event.

Invites. Send out written invite. Discussion on who to invite.

Discussed making video.

Silent auction.

Post someone in every room. Get passport stamped and win a pass. Use the info graphic on the passport.

Secretary’s Business provided by Sherri Barry

1023 filing with IRS for 501c(3) status posted on Shutterfly.

Operating agreement/Licensing Agreements with the City of Tempe posted on Shutterfly. 

Treasurer duties. Jennifer will be second signature on checks.

Volunteers working on projects.

Determine next order of business. Everyone will select tasks and post on Shutterfly.

Chair called meeting to a close at 8:47pm.


MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ARIZONA APPAREL FOUNDATION

HELD 8/17/2016

Pursuant to written notice to of the members of the Board of Directors, a monthly meeting of the Board of Directors of Arizona Apparel Foundation was held in Tempe, AZ on August 16, 2016 at 6:23 p.m.

The following persons were present throughout the meeting.

Angela Johnson, Sherri Barry, Audrey Thacker, Jennifer Sultzaberger, Lisa Duffy, Nancy Spaulding and Jeanne Hankerson. Being all of the members of the board except for Evonne Bowling, Angela Trojan and Tracy Martin. There is a quorum.

Angela Johnson presided as Chair of the meeting.

The Chair called the meeting to order.

The Chair called a vote on approving the minutes of last meeting. The minutes were approved.

A general discussion ensued regarding the timing of the move into the TPAC building and if the November 12th date will work.

It was suggested that we make a list of sponsors and divide up companies by members to solicit. The need for a solicitation packet/media kit for each member to use was requested. It was suggested that a soft opening be planned for Nov 12th focused on fundraising activities and exposure and possibly set the bigger Grand Opening Event for January. A New Year’s Party. Reach out to USA manufacturer’s, do a presentation at ACI. Send a Foundation Impact invite video to the Red book list, post on social. Need an elevator pitch.

Cocktails food small presentation, silent auction, contest FB driven for finalists and in-person voting, See if a local restaurant will donate food for event. Look at acquiring Special Use permit to serve alochol. Use 6-8 Free, 8-10. In-kind donation of $5. Use bid numbers for donations, set-up service.

Maker’s Row data to support non-profit. Impact.

Approach Buffalo Exachange.

Committees

Run of Show/Program- Angela, Lisa, Nancy Day of.

Marketing –Jennifer, Susan

Food and Beverage- Jeanne, Audrey

Sponsorship- Evonne, Kristin’s Replacement?

Board suggested an open house. Take a vote. Unnamoius Vote. Partner with City. Invite City Counsel, do ribbon cutting. Haly Ringle of the Business Journel. Call it a Preview Party. Find your influence. #yes Phoenix. Tuft and Needle. Frances Harder. PR for grand opening event.

Tie into research for reshoring. Make self-support videos.

Showed video, suggested it get broke up and used in little teaser pieces.

Nancy suggested marketing guru from Walmart.

Discussed Postcraft in Tucson. AZ Sewn Product’s Alliance. More of a State wide inatiative.

Meeting adjourned at 7:59pm.


MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ARIZONA APPAREL FOUNDATION

HELD 7/27/2016

Pursuant to written notice to of the members of the Board of Directors, a monthly meeting of the Board of Directors of Arizona Apparel Foundation was held in Tempe, AZ on July 27, 2016 at 6:26 p.m.

The following persons were present throughout the meeting.

Angela Johnson, Sherri Barry, Audrey Thacker and Jennifer Sultzaberger. Being all of the members of the board except for Evonne Bowling, Kirstin Romaine and Elle Shelley. There is a quorum.

Angela Johnson presided as Chair of the meeting.

The Chair called the meeting to order.

The Chair called a vote on approving the minutes of last meeting. The minutes were approved by unanimous vote.

A general discussion ensued regarding the outcome of the cleanup day at the TPAC building. It was deemed a success with ~25 volunteers @7 hours/person resulting the entire building being cleaned out. Discussed materials and services that would be helpful in completing the tenant improvements. We have requests/needs for lighting and paint. SRP & Home Depot where mentioned as possible donors.

A general discussion ensued regarding the timing and details around a Grand Opening/Coming Out Fundraising Event at the TPAC building. There was general agreement on a November 12th date. Ideas: it could be some type of Fashion Event with tiered pricing runway seating, high top seating with food and drink stations positioned on the outside of the runway, get one/two big designers, have live entertainment, choreographed runway show, student design contest with scholarship, Department Store sponsor, dynamic MC who works on solicitations, Sign-ups for donations at admission, ball room dancers, models collect donations, create mission/vision video, collaboration with Robert Black, have Tabitha and her collection on stage, get local people who can show and endorse the foundation, do an after party with lowered priced tickets, sell 400 VIP tickets at various price points with $100 average, each board member sells 50 tickets, get sponsors, donation goal is $88,000 total.

Meeting adjourned at 7:30pm.


MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ARIZONA APPAREL FOUNDATION

HELD 6/20/2016

Pursuant to written notice to of the members of the Board of Directors, a monthly meeting of the Board of Directors of Arizona Apparel Foundation was held in Tempe, AZ on June 20, 2016 at 6:12 p.m.

The following persons were present throughout the meeting.

Angela Johnson, Sherri Barry, Audrey Thacker, Jennifer Sultzaberger and Elle Shelley. Being all of the members of the board except for Evonne Bowling and Kirstin Romaine.

Angela Johnson presided as Chair of the meeting.

The Chair called the meeting to order.

The Chairman noted this was the first monthly meeting of the board and as such provided background information and introductions.

A general discussion and answer period ensued regarding the terms of the proposed Licensing and Development Agreements with the City of Tempe regarding occupancy of the TPAC building located at 132 E 6th ST. Each board member received a marked copy of the documents. It was determined that each board member would review both documents, post meeting, and provide the Secretary with any recommended changes to the proposed terms by 6/22/2016. Jennifer Sultzaberger was the only board member who responded with an approval of the initial terms after her review.

A general discussion on possible additional board members ensued.

The Chair gained general approval to hold monthly meetings on the 3rd Wednesday of the month.

The Chair adjourned the meeting at 7:48 p.m.


MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ARIZONA APPAREL FOUNDATION

HELD 5/6/2016

Pursuant to written notice to of the members of the Board of Directors, a special meeting of the Board of Directors of Arizona Apparel Foundation was held in Tempe, AZ on May 6, 2016 at 2:35 p.m.

The following persons were present throughout the meeting.

Angela Johnson, Sherri Barry, Audrey Thacker

Being all of the members of the board.

Angela Johnson presided as Chair of the meeting.

The Chair called the meeting to order.

The Chairman noted this was the first meeting of the board.

The Chairman commenced a vote for the recommended slate of officers to the board.

By unanimous vote Angela Johnson was elected to serve as Chair.

By unanimous vote Audrey Thacker was elected to serve as Treasurer.

By unanimous vote Sherri Barry was elected to serve as Secretary.

A general discussion ensued on ratification of the proposed Articles of Incorporation, Conflict of Interest Policy and Bylaws for Arizona Apparel Foundation. It was determined that an external expert should review the documents, before ratification. The Chair called a vote and this action was unanimously approved. Sherri Barry was directed to pursue hiring an outside expert to review and prepare the documents for filing the 1023.

A general discussion on the need to select additional board members ensued. It was determined that a proposed slate would be sent out to all members to review and a special meeting to further discuss new directors would be set for a future date.

The Chair adjourned the meeting at 2:48 p.m.